Dilapidations
Our premier office hand back service is designed to offer a seamless and hassle-free transition during the pivotal phase of relinquishing office space.
Since 2020 the office landscape has changed dramatically with many companies rethinking their international portfolios and footprint, adjusting to the new model of hybrid working and flexible working.
These changes are resulting in companies handing back office space and exiting leases as break options arise or they approach their end date.
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Our services have been meticulously designed to alleviate the stress and burden commonly associated with this critical transition, relieving you of any complexities that may arise.
We will engage with Client’s Real Estate, Facilities, IT and Legal Team
We will review Lease and enter negotiations with Landlord or Landlords' Representative
We will project management all aspects of the service and ensure timelines are adhered to
We will manage all disposal, recycling and shipping requirements
Reinstatement is an obligation on the Tenant to restore the space back to a condition, typically this is CAT A (or CAT B), that was pre agreed in the original Lease on expiry. Most Landlord’s will accept reinstating any alterations made by the Tenant, general building repairs, redecoration and code or statutory compliance.
Dilapidations are works required by the Landlord to be completed in advance of the Tenant handing back leased space. A tenant’s liability for dilapidations is determined by the terms of the lease and vary based on the Landlord and geographic region. Therefore the obligation and cost placed on the tenant varies significantly.
KEY INSIGHTS
Our Core Dilapidation Services
Negotiation with landlord, agree exit fees & condition the space is to be handed back.
Review and/or Prepare dilapidations assessments for budget estimating purposes
Prepare Interim and Terminal Schedules of Dilapidations
Prepare Inventory & Asset Management Register
Review of Terms & Conditions outlined in your lease relating to the dilapidations/re-instement
Full project management of the dilapidation process including reinstatement
Arrange decommissioning and certification of equipment
Employee Move Management
The Process
Price
Project Phasing Plan
Move and Fit Out
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Assess
Analyse & review your current situation, your contracts, the exit requirements & your original Schedule of Conditions against the schedule of dilapidations.
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Visit site and meet with Real Estate & Facilities, Legal & IT Teams and agree a strategy and timeline for Landlord / Agent approach
Produce a fully costed programme of works in order to satisfy the agreed schedule of dilapidations.
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By following a structured approach, the process becomes more organized.
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Negotiate
Engage with local expertise and enter negotiations with the landlord or their representative.
Utilise our agreed programme & costs as a tool to negotiate a settlement with the landlord or property management and agree scope of dilapidations and reinstatements
Present cost options and timelines to client and send proposal to landlord with final date for any changes.
If a settlement cannot be reached, we will schedule programme of repairs.
Construction Work
Utilising our supply chain and network of experts to undertake all required work in a fully managed “turn-key” service.
We will look after the construction phase whether it is a full fit out service or minor repair works in the office space.
As part of our partnership, we can assess, design and build a new workspace for you.
We have the in-house expertise to fitout your new premises before assisting you with our tailored “move management” phase.
Ultimately, our meticulous procedure allows for a hassle-free and compliant handover, while maintaining the overall integrity of the commercial property.